How To Track The Energy In An Online Meeting

It’s one of the biggest challenges that leaders of remote meetings report. “How can I track the energy of the group in an online meeting?”

Managers, for example, find it hard to tell whether people are agreeing with a proposed course of action. Trainers find it hard to tell if their students are getting what’s being taught. Sales consultants find it tricky to sense whether they’re getting buy-in from their potential customers. 

When I researched the fears of great-in-the-room facilitators and trainers who flatly refused to work online, tracking the energy emerged as the number one issue.

The thing is, tracking the energy of a meeting online is different from when you’re meeting in a room together. It’s not just a case of getting the hang of the technology, then doing what you’ve always done.

For example, you can’t use the physical distance between participants as a proxy for how friendly they are with each other. And you can’t smell your participants – which is what one of my research subjects wanted to be able to do.

So, here are my top tips for tracking the energy in a remote meeting:

1.. Make sure that you can hear and see everyone clearly

    • Unless you have absolutely awesome tech available, that means no hybrid meetings. All-remote meetings make tracking the energy much, much easier
    • It also means that everyone should turn their video camera on. Come on, this is the 2020s!
    • Tracking the energy provides a powerful argument for using decent video-conferencing tech, rather than the kind that allows only the speaker, or only a few of the attendees, to be seen 
    • Ask participants to dial in from a quiet place, and to use a headset
    • If possible (if there’s minimal background noise and everyone’s using a headset) ask people to keep their microphones open 

2. Track what you can see, including

    • Facial expressions
    • Nods and smiles
    • Other body language eg sitting forward, looking away

3. Track what you can hear, including

    • What people actually say
    • Silences of various kinds
    • Non-verbals sounds, such as the intake of breath that precedes speech

4. Track what people are writing

    • On a shared document, who’s writing what?
    • Are people responding in the meeting’s text chat? 

5. Devise other ways to track the energy

    • Use check-in routines and warm-up activities
    • Make explicit requests for in-the-moment feedback eg via polls, quick quizzes
    • Have breakout groups work on documents that you, as the group leader, can see. If nothing appears, check in
    • Ask for help from your group. People know this is challenging, and are often keen to learn!

And in the spirit of the last suggestion, how else might you track the energy of the group in an online meetings? Please comment below.

5 thoughts on “How To Track The Energy In An Online Meeting”

  1. Great tips. Thanks for sharing. Here’s an idea that has been invaluable in helping me to take the temperature in the virtual room:

    Ask your participants to type an emoji in the chat to express how they’re feeling. I use this as a dirty poll to track consensus, failure analysis, or just to start off the meeting with a general check in.

    People can get pretty creative with the emojis they choose. Double click on any proactive emojis and ask the author to interpret it. That often leads to a breakthrough conversation.

  2. Great list of ways to check online energy Judy – hard to add anything else. My only thought is “buy a huge monitor” – I have a 32″ main monitor, which means I can see reasonably big images of everyone, even with lots of participants. I also have a couple of smaller monitors for handling anything other than the main Zoom window, so I can always see people

  3. Caroline Bedingfield

    Adding to Tony’s thought – I’ve given people meeting energy cards in the past for online workshops (slightly different as the experience is learning based, but it’s transferable with tweaks) and asked them to hold them up at key moments e.g. “Doing fine”, “Confused, in a good way”, “Confused, not in a good way” and “I need a break”. It’s quite visually interesting seeing everyone hold their cards up and the whole thing is fairly light/fun.

  4. Pingback: Distributed Agile Teams - Agile Coaching Hub

Leave a Comment

Your email address will not be published. Required fields are marked *